Sprott Clubs Event Hub

Welcome to the Sprott Clubs Event Planning Hub!

The Undergraduate Student Services Office is dedicated to supporting the success of your events. To simplify the planning process, each club must designate one or two event coordinators and provide their contact details to Sarah Koch at sarahkoch@cunet.carleton.ca.

Before you submit a request to book a room or host an event, please review the Sprott Clubs Policies for Events.

Begin by discussing your event or room booking request with your Career Advisor. They will help guide you through the process and ensure compliance with all relevant policies and procedures.

Please note that you must secure a tentative room booking before submitting your Risk Management Form. Room bookings are only confirmed once the Risk Management Form has been successfully submitted to Sarah Koch and your Career Advisor has approved the event.

For your convenience, here are the key documents you’ll need:

View the Employability Passport Criteria and Request Form

Sponsorship Guidelines for Sprott Clubs

Sponsorships are an excellent way to mobilize the funds needed for your special events at Carleton, giving you the opportunity to build partnerships with businesses and industry.
Before you get started, speak with the VP Events Corporate at the SBSS to brainstorm ideas for sponsorship/the package details (monies/companies), etc.
Connect with the appropriate Sprott Career Advisor about your sponsorship goals and needs.
Remember that sponsorships are all about the relationship. Take the time to consider how you will recognize your sponsors in advance and onsite at your event as well as how you will thank them after.

Sharing with the Department of University Advancement:

Following your discussion with the appropriate Sprott Career Advisor and prior to contacting potential sponsors, you must share your list(s) of prospects (those whom you intend to solicit both cash and in-kind sponsorships) and your sponsorship proposals to the Department of University Advancement for approval. Please submit these via the sponsorship website at https://carleton.ca/sponsorship/for-students/. This step is important because it ensures that we adhere to University guidelines for the requesting and acceptance of sponsorship contributions.
When sharing lists of potential sponsors, please make it clear if the company is a previous sponsor (meaning they have sponsored the activity in the past).
And, finally, it’s important to keep Advancement in the loop as new sponsorship prospects are added to a prospect list.
Once you submit your lists and proposals via the website, you will hear back from a staff member of the Department of University Advancement.
If you have questions for the Department of University Advancement call 613-520-3636 or Advancement@cunet.carleton.ca.

If you have any questions, don’t hesitate to reach out to Sarah Koch or your Career Advisor. We’re here to help make your event a success!