Descriptions sorted by BIB Second Year Checklist
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July – August
- Develop a registration action plan for second year noting the prerequisite requirements for the Year Abroad (i.e. register in BUSI 2702 in Fall, and BUSI 2750 in Winter)
- Connect with your BIB Program Advisor by visiting the Sprott Undergraduate Office during Advising drop-in hours (Mondays through Thursdays, between 1:00 and 3:00 p.m.) or email academicadvising@sprott.carleton.ca
- Start researching your options for completing the year abroad – countries, partner institutions, work requirements, etc.
- Start developing goals for your year abroad by noting your priorities (preferred destinations, type of courses, services, timeline, etc.)
- Research your responsibilities and the expectations of students participating in the year abroad
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July – August
- Continue researching the available options and requirements for completing your Year Abroad
- Attend a BIB Year Abroad Information Session and an ISSO Exchange Information Session – time and dates are released in the Fall
- Explore different countries and university partners available to you on the ISSO exchange information page: carleton.ca/isso/exchange-partner-institutions-programs/
- Bookmark the Registrar Office’s exchange information page and review the Exchange Course Equivalencies Database for a preliminary look at courses offered at each partner institution
- Review your academic standing and program progression plans to verify that you are on track to meet the Year Abroad Eligibility
- If you are not, connect with your program advisor ASAP to establish clear goals for the fall term and get back on track!
- Start working on your Year Abroad applications – Exchange (Carleton Central) and BIB Internship (mySuccess)
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July – August
- Meet with your Sprott Program Advisor to discuss your specific year abroad goals and program objectives prior to submitting your applications, including your intention to complete a Stream
- If considering a BIB Internship, meet with a BCMC Career Advisor to discuss your interests, support, and the process for securing a self-directed international internship
- Submit your Year Abroad Applications by the deadline:
- Exchange application via Carleton Central
- BIB Internship via mySuccess
- Complete the Exchange Partner Preference Form by Language
- Check your travel documents – apply for a passport if you do not have one already or apply to renew it if it is expiring sooner than 6 months after your expected return following the year abroad.
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July – August
- Continue practicing your language skills and learning about your possible year abroad destinations – watch foreign films or shows in the language, read local newspapers, etc.
- Start updating your resume and researching opportunities available on the international internship resources provided by the BCMC
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July – August
- Your Sprott advisor will review your eligibility for the year abroad and will be in contact with you by email should there be any questions regarding your eligibility
- Continue researching your Top 5 exchange destinations
- Attend the Internship Cohort Welcome Meeting, if applicable
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July – August
- The ISSO will inform you via email of your placement by mid-February
- You must ACCEPT your placement via Carleton Central by the deadline to allow for Carleton to officially nominate you to your exchange institution
- Apply to the partner institution following the application instructions provided by either the exchange team at the ISSO or directly to you by the partner via email. You must complete their application by their deadline!
- Enter key dates and deadlines for both Carleton and your host institution to your Calendar, setting reminders along the way to help you stay on track.
- Review the Exchange course approval process and start developing a preliminary academic plan – note that it is your responsibility to align your exchange courses with your BIB program requirements.
- Start working with your Program Advisor and Registrar Specialist on your course evaluations with sufficient time to meet the registration dates and deadlines of your host institution.
- Get connected with BIB students who have studied at your partner institution to start preparing for your own exchange.
- Check your Carleton email regularly and respond to all requests from Sprott and the ISSO in a timely manner.
- Review the applicable student visa/work permit requirements and start gathering the required documentation for your applications
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July – August
- Complete all pre-departure requirements, including attending the mandatory Pre-Departure Orientation and meeting with your Sprott Program Advisor
- Continue researching and reading about your destination.
- Reach out to the international office at your host institution to get information about their transition supports.
- Ontario Residents: Inform OHIP of your upcoming year abroad. If you are from outside the Province, be sure to inform your health provider of your year abroad.
- Register and download the International SOS App
- Enter your travel information in the CU Travel Registry on Carleton Central.
- Submit your completed Student Visa application form to the Embassy immediately after receiving your official Acceptance Letter from your host institution
- Communicate with your host institution regarding arrival dates, housing options, course selection, etc.
- Book your flight – consider boking a flexible rate.
- Purchase health and travel insurance as directed
- Continue following the steps in the Pre-departure Checklist provided by the ISSO
- Continue working on the approval of your Exchange courses.
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July – August
- Pay your Carleton tuition for the full academic year.
- Do not register for courses at Carleton. The Registrar’s office will register you as a full-time student on Exchange for the year abroad. The Registrar’s Office will also register you into BUSI 3700.
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