How to share files from OneDrive

These steps can be done either in the web version, or the desktop version of OneDrive

1. Right click on the file or folder and click on “Share”.
2. By default the Share type will be set to “People you specify can view”. By clicking that, you can change the option:
   • “Anyone with the link” – this feature is unavailable
   • “People in Carleton University with the link” – this option will create a link that can be posted, and anybody with a Carleton account can click the link to view the shared file/s
   • “People with existing access” – this option is used if the file has already been shared with others, and they need the link sent to them again
   • “Specific people” – this is the default option, used to send the link to individuals. Note, the individuals can be within Carleton, or external users
3. Choosing either “People in Carleton” or “Specific people” will give you options under “Other Settings”
   • “Can view” – the default option, alows users to view the file/s, but not edit them. This also allows the option to block them from downloading a copy of the file/s.
   • “Can edit” – allows users to view and edit the items. This disables the option to block them from downloading the file/s.
4. Click “Apply”
5. To post the link on a webpage, send it in a chat, or add it to an email, click on the “Copy” button, and it will generate a link.

Full instructions with images can be found at https://carleton.ca/its/onedrive/sharing-files/