|September – October
- Learn all you can about the possible placement locations for next year. Additional details can be found at carleton.ca/myexchange/partners, Sprott partners only.
- Attend Sprott BIB Exchange Information Session – date TBC – invite will be sent via student cmail accounts.
- Check out the Registrar Office’s exchange website, including FAQs and the Exchange Courses Equivalencies Database for a preliminary look at the kinds of courses offered at each partner institution.
- Review Your Eligibility for Study Abroad
In order to continue into Year 3 of the BIB Program, and to qualify to study abroad, you must have completed a minimum of 9.0 credits (specified below) with the following minimum CGPA’s, including overall CGPA of 5.00:Students in Spanish, French and German:
- 4.0 credits in BIB Core courses in Spanish, French or German with a minimum CGPA of 6.50 (B-/C+)
- 5.0 credits in BIB Major courses, with a minimum CGPA of 6.50 (B-/C+).
Students in Japanese and Mandarin:
- 2.0 or 3.0 credits in BIB Core courses in Japanese/Mandarin, with a minimum CGPA of 6.50 (B-/C+).
- 7.0 or 6.0 credits in BIB Major courses, with a minimum CGPA of 6.50 (B-/C+).
Please note: Students who entered the language higher than a beginner’s level, and had their language requirement reduced to 3.0 or 2.0 Core Language credits, must still earn a minimum total of 9.0 credits towards the BIB program (with all required Language credits completed), with the above minimum CGPA’s, to be eligible to study abroad.
- Attend a Sprott BIB Exchange Information Session (October
- Learn all you can about the possible placement locations for next year.
|November – December
- Applications due December 11th on
Carleton Central for 2020/2019. (Link under Student Online Applications: Outgoing International Exchange).
- BIB students are exempt from the application fee of $80.
- The application form requires you to indicate your top 3 preferences for placement.
- If you are applying for ORA (France), OBW (Germany), or OJS (China) – please indicate that program as your first preference, then select two more locations as your second & third preferences.Apply for a passport (if you do not already have one).
- If you already have a passport, check the expiry date: If the expiry date is sooner than 6 months after your expected return from the year abroad, renew your passport.
- Continue with your language study even though classes have ended! Rent foreign films, read, talk, exchange e-mails.
- The ISSO will make a conditional placement decision, reviewed by Sprott then you will be informed via email in mid-February of your placement
- ACCEPT your placement via Carleton Central
- Once CU/Sprott nominates you, the partner institution will send us their application form, which you will complete.
|February – April
- If the application requests a preliminary course selection, please consult both the partner institution’s web-site/ or instructions, and our own database of courses taken previously by Carleton students there.The Sprott School of Business will courier your completed application package to the partner institution. (including any other documents required by the partner institution – e.g., your Carleton transcript, photocopy of your passport, and so on.)
- Get together with BIB students who studied at that partner institution last year. A Sprott academic advisor can put you in contact via email.
- Pick up a student-visa application form from the Embassy here in Ottawa (click on ‘Diplomatic Missions’). Begin to gather the required documentation for the visa
- Attend the mandatory Pre-Departure Orientation (date TBC).
- Purchase (and read) a travel guidebook for your country/region.
- Ontario Residents: Inform OHIP of your year abroad. If you’re from outside Ontario, be sure to inform your health provider of your year abroad.
- Travel Registry: All outgoing exchange students must complete their travel information to the CU Travel Registry in Carleton Central. In the event of a natural disaster or emergency in your location, the University will make every effort to communicate with you as soon as possible using this information and will offer any feasible assistance.
|April – June
- Receive your official Acceptance Letter.
- Submit your completed Student Visa application form to the Embassy.
- Communicate with your host institution regarding arrival dates, housing options, course selection, etc.
- Book your flight. Purchase health/travel insurance.
- Pay Carleton tuition for the full academic year.
- Do not register at Carleton. The Registrar’s office has already registered you as a full-time student on Exchange for the year abroad, based on the form you submitted in April. The Registrar’s Office will also register you into BUSI 3700.
|August – October
- Comply with all of Carleton’s Departure requirements & forms.
- Make arrangements for a place to stay for the first few days, if necessary, while you search for an apartment or wait for the residence to open.
- Bring local currency with you, enough to live on for the first few days. U.S. cash can be handy, too.
- Board your flight: the adventure begins!
- Follow the 5 Steps for Approval of Courses. Do this at the start of each semester.