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Approval of Courses Abroad
BIB

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Eligibility for Study Abroad

In order to continue into Year 3 of the BIB Program, and to qualify to study abroad, you must have completed a minimum of 9.0 credits (specified below) with the following minimum CGPA’s, including overall CGPA of 5.00:

Students in Spanish, French and German:

  • 4.0 credits in BIB Core courses in Spanish, French or German with a minimum CGPA of 6.50 (B-/C+)
  • 5.0 credits in BIB Major courses, with a minimum CGPA of 6.50 (B-/C+).

Students in Japanese and Mandarin:

  • 2.0 or 3.0 credits in BIB Core courses in Japanese/Mandarin, with a minimum CGPA of 6.50 (B-/C+).
  • 7.0 or 6.0 credits in BIB Major courses, with a minimum CGPA of 6.50 (B-/C+).

Please note: Students who entered the language higher than a beginner’s level, and had their language requirement reduced to 3.0 or 2.0 Core Language credits, must still earn a minimum total of 9.0 credits towards the BIB program (with all required Language credits completed), with the above minimum CGPA’s, to be eligible to study abroad.

BIB Study Abroad Requirement

To satisfy the BIB Study Abroad Requirement, each BIB student must have, on their BIB audit, a minimum of 4.0 approved Carleton credits successfully completed during the year of study abroad (this includes BUSI 3700), with a minimum of 1.0 credit taught in the BIB language.

Academic information for students going to South America:

The academic year in South America (Argentina, Chile, Colombia and Peru) is March to December (two terms: Mar-July and Aug-Dec).
Exception: CESA (Colombia) begins in January.

Students going to South America might have the option of completing a “North American” academic year: July to July. However, please note that the majority of BIB students go abroad on a typical “South American” academic year: March to December.

Students going to South America (on typical South American Academic Year): The Registrar’s office will register you into BUSI 3700 plus full-time Exchange credits for your year abroad: Winter term & Fall term. (But you must use Carleton Central to register for courses at Carleton the Fall term before your year abroad and the Winter term after your year abroad).

In Fall term (before study abroad) students will take several Concentration courses, one or two courses from the list in Major #5, and any courses missing from Years 1 & 2. In Winter term (after studying abroad), students will take any credits remaining in the Concentration, BUSI 4705 Ethics and BUSI 4709 Strategy, and anything else remaining on their Audit (Major #5, etc.).

Course Approval Process

There are five steps to the course approval process:

  1. Submit the courses you’re interested in taking for the first semester abroad to Carleton Central (Student Online Applications: Outgoing International Exchange). If you have questions about the Carleton Central process (Steps 1 to 4)  please use the email prompt on Carleton Central.
    • Tip:  When the question pops up  ‘Is the course you are about to enter a business course?’ please indicate ‘Yes’ onlyif it’s a business course.  If the course is Economics, Law,  Language, History, etc. please indicate ‘No’.  Your response (Yes or No) takes you automatically to the appropriate form to submit the course and its description.  ‘Business’ courses require a longer, more detailed description – The Sprott Course Description Form.  That’s what you will get when you click on ‘Yes.’
  2. Check the Carleton Central site regularly to see which courses have been deemed ‘acceptable’ for you.
  3. Register into courses at the host institution, using the host institution’s process, instructions, deadlines.
  4. Go back on Carleton Central, and confirm which courses you’re actually registered into (using the ‘check-box’).
  5. Submit the Exchange Course Approval Form, showing all the courses you’re taking (even if the courses haven’t been assessed yet – Step 2). This form is used to actually ‘load’ the Exchange courses (CEX = ‘Current on Exchange’) onto your Audit. If you have questions about the Approval Form (Step 5) please email lorna.unger@carleton.ca.

At the start of the second semester abroad, repeat these steps.

Course Selection

Know your Academic Audit (from Carleton Central) so you can clearly see the outstanding Items on your Audit. Courses taken while abroad must be able to fit into the outstanding Items.

The BIB Audit has Items designed to accommodate the large variety of courses BIB students take abroad. Approved courses from abroad will be transferred to these Items:

  • The bracketed areas in Major #5 and in the Concentrations, which say [May include an approved course taken during the year abroad]. Up to 2.5 credits could potentially fit into these bracketed areas. For the last Item of the Concentration, non-direct-equivalent courses such as ECON 3xxx, EURR 3xxx, LAWS 3xxx, PSCI 3xxx, etc. could be approved if appropriate to the Concentration.
  • Any direct equivalents to outstanding courses in the Major and in the Concentration (except Major #4: The two capstone courses Ethics and Strategy must be taken at Carleton)
  • Major Items 6, 7, 8: BUSI/ECON courses
  • Free Electives

Do not select a course that is:

  • equivalent to BUSI 4709 or BUSI 4609. Strategic Management must be taken at Carleton in Fourth Year.
  • equivalent to BUSI 4705 or BUSI 4601. Business Ethics must be taken at Carleton in Fourth Year.
  • equivalent to a course you’ve already taken
  • similar in content to a course you’ve already taken
  • equivalent to a course that’s precluded by a course you’ve already taken. Read Calendar descriptions of the Carleton courses you’ve already taken to see preclusions. For example, BUSI 2204 precludes BUSI 2208 Intro to Marketing; STAT 2507 precludes STAT 2606; BUSI 2503 precludes BUSI 2504 Business Finance I; BUSI 2701 and BUSI 2101 precludes BUSI 2702 Intro to International Management.

Full-Time Course Load

As a Carleton student on exchange, you pay full-time tuition here at Carleton. You’ll take a full course load while abroad, normally 5.0 credits for the year (a minimum of 2.0 credits per term and 4.0 credits for the year). For permission to overload (to a maximum of 3.0 credits per term), please email Carleton’s Registrars Office.

Full-course Load:

  • One term: 2.0-2.5 Carleton Credits
  • Two terms: 4.0-5.0 Carleton Credits

A typical year abroad looks something like this:

  • 0.5 cr. BUSI 3700 (long-distance course); and
  • 4.5 credits:
    • 2.5 cr. BUSI or ECON at 2000-level or above.  Try to take some BUSI or ECON courses that could sit in Major #5 and in your Concentration (especially the bracketed areas – approved course from abroad).
    • 2.0 cr. Electives. Try to take some non-Business courses related to your Concentration  that could sit in the final item of your Concentration: 1.0 credit approved courses from abroad. These would be Economics, Political Science, History, Geography, European Studies, etc. courses that are related to the field of your Concentration: Finance, Marketing/Trade, or Strategy/HR. If you take language courses in FREN, GERM, and SPAN, these will sit in Electives.
    • Students going to Japan and China: Language credits from abroad will be transferred to the BIB Language Core (on the Audit).  Once the 4.0 credits of Language Core requirements are met, the remaining Language courses taken abroad will be transferred to Electives.
    • A minimum of 1.0-credit must be taught in your BIB language. These can be content courses (BUSI, ECON, GEOG, etc.) or language courses (CHIN, FREN, GERM, JAPA, SPAN).

Transfer of Credits from Abroad

If you have a renewable scholarship, please check the Awards website to see how Exchange courses affect the scholarship.

After the official transcript from your host institution is received, credits will be transferred to your Audit where they best fit:

  • Successful credit (or pass) will appear as EXC on your Audit. The grade itself is not transferred.
  • Failures or absent without withdrawal will transfer to your Audit as UNS (Unsatisfactory). Transferred UNS’s are not calculated in your CGPA’s.

Please note: Compulsory Course BUSI 3700 (Cross-Cultural Communication), taught online while you’re abroad, is graded and will impact your Major and Overall CGPA’s.

At some of the host institutions, each course neatly fits with the requirements of a 0.5-Carleton credit. However, at other institutions it’s not so simple. For example, most European institutions use ECTS credits (European Credit Transfer System).  For ECTS, the following formula is used:

  • 6 ECTS credits = 0.5 Carleton Credit
  • 12 ECTS credits = 1.0 Carleton Credit
  • 30 ECTS credits = 2.5 Carleton Credits
  • 42 ECTS credits = 3.5 Carleton Credit
  • 54 ECTS credits = 4.5 Carleton Credits
  • 60 ECTS credits = 5.0 Carleton Credits

If you take approved courses valued at less than 6 ECTS each, or between 6 and 12 ECTS each, then the above formula will be applied to the total number of ECTS credits that appear for approved, successfully completed courses on your transcript at the end of the year. In other words, the total number of ECTS credits will be divided by 12 to get the number of Carleton credits to be transferred.  The credits will then be transferred proportionately to your Carleton audit as BUSI or ECON or Electives, as appropriate.

The following Institutions offer courses where all/most of the courses are 5 ECTS each (not 6 ECTS): NEOMA, ESC Rennes, INSEEC (Chambery), UE Valencia, Solvay, Grenoble 2, Montpellier, Savoie and Augsburg. The formula used for credit transfer for approved, successfully completed courses is: 50 to 60 ECTS = 5.0 Carleton credits.

Carleton Tuition for Year Abroad

The Registrar’s office will register you as a full-time Carleton student for the year abroad: BUSI 3700 plus full-time Exchange credits.

Students going to South America: The Registrar’s office will register you into BUSI 3700 plus full-time Exchange credits for your year abroad: Winter term & Fall term. (But you must use Carleton Central to register for courses at Carleton the Fall term before your year abroad and the winter term after your year abroad).

All students: Please pay your Carleton tuition (by August deadline).

When you arrive at your host institution, please follow that institution’s procedure for Exchange students registering into courses.

For Carleton approval of your courses (for credit transfer), please follow the steps above.

Assessing Carleton Equivalents

Business courses will be assessed for their Carleton equivalents by the Sprott School of Business. All other courses (Economics, History, Language, etc.) will be forwarded by the Registrars Office to the relevant units at Carleton for assessment. We will indicate on Carleton Central whether these courses are “acceptable” for you. All this will happen within the first week or two of classes each term.

When a course is assessed, it is given a Carleton course number. This course number will often be a general number, e.g., BUSI 3xxx EXC (Business course, third-year, taken on exchange). The “xxx” means that that we don’t have an exact course equivalent at Carleton, but it is a valid course.

If the course is similar/equivalent to a Carleton course, then it will be assessed with that specific course number (e.g., ECON 3601 EXC). As an example, here’s a possible scenario for 2.5 credits for one term abroad.

  • PSCI 2xxx EXC = Political Science, second year, 0.5 cr. (Electives and possibly Concentration)
  • BUSI 37xx EXC = Business, third year, I.B. 0.5-cr. (Major #5 and possibly Concentration)
  • BUSI 4205 EXC = International Marketing (Major and Concentration)
  • ECON 3601 EXC = Introduction to International Trade, 0.5-cr. (Major or Electives and possibly Concentration)
  • SPAN 3xxx (0.5) EXC = Spanish language, third year, 0.5-cr. (Electives)

Upon receipt of the transcript(s) from your host university, credits will be transferred to your BIB audit for approved, successfully completed courses. CEX (Current On Exchange) will then become EXC (Exchange).

You will also be taking BUSI 3700 (Cross Cultural Communication), a 0.5-credit course that continues for the entire academic year and is graded.

Returning to Carleton for Fourth Year

In the above scenario, the student may not take ECON 3601 and BUSI 4205 when they return to Carleton because they have already taken them. In the same vein, please keep in mind that if a course abroad has been assessed as equivalent to a course you’ve already taken at Carleton, then you may not take that course while abroad.

Guideline for registering into courses for Fourth Year:

Time-tickets open in June, which means most of you will still be abroad when time-tickets open.  So you’ll have to register into courses based on your best understanding of your Audit.

Please note:  The Registrars Office will change your Year Standing to Fourth Year for registration purposes.  As you prepare your ‘worksheet’ you’ll see error messages saying you’re only Third Year Standing.  But the Standing will be changed to Fourth Year when you register, so you can disregard that error warning on your Worksheet. Please also disregard the ‘PE’ (Pending) status on your Audit: This will not hinder your registration. The status will be changed after the CEX’s become EXC’s.

Look at your audit:

  1. If you’re still missing courses from first and/or second year BIB, you must take those courses in Fall term. All the courses listed in Major Items 1, 2, 3 of the BIB Audit: BUSI 1004, 1005, 1701, ECON 1000, MATH 1009, STAT 2606, BUSI 2208, 2301, 2400, 2504.
  2. Register in Ethics (BUSI 4705) and Strategy (BUSI 4709), either Fall or Winter.  If you are taking some first/second year courses in Fall, then you have to wait until Winter term to take Strategy (BUSI 4709) because all those courses are pre-requisites for it. (BUSI 3700 is a compulsory course taken while abroad and is also a pre-requisite for BUSI 4709. If you dropped or failed BUSI 3700, please immediately contact us for advice. Your graduation will most likely be delayed due to re-taking BUSI 3700 and then completing 4709).
  3. Then, register in courses remaining in your Concentration. If you’re not in a Concentration, then register into courses required by the ‘non-concentration course area requirements: 5.5 credits’.  Many of you fulfilled some of the credits while abroad: the rest will be taken in Fourth Year.
  4. Complete your registration. (VERY IMPORTANT: so that your courses appear on your audit.)
  5. Then look at your Audit to see what items are still missing (e.g., Major #5, 6, 7, 8, and electives).
  6. Register into those courses.
    Please note: Registration Priority for some courses is given to students in those Concentrations. You might have to wait until Priority 2 opens to register.
  7. Email your academic advisor, asking her/him to look at your Audit to see if you’re on track AFTER you’ve registered.
  8. Check your Audit again after the credits from abroad are transferred. Once we’ve received the transcript from abroad, CEXs become EXCs. Then adjust your registration if needed.

Transcripts from Abroad

Before you leave to return home, please ensure that the host institution will be sending your transcript directly to Carleton.  You are strongly advised to also make arrangements to have an original transcript sent to you at your home address in Canada as well.  This transcript will be important should you apply for graduate school in the future.

After your transcripts have been received by Carleton, your approved, successfully-completed courses will then be transferred by the Registrar’s Office as EXC (Exchange) credits. Failed courses will be transferred as UNS (Unsatisfactory).

If there are discrepancies between the Transcript and the Exchange Course Approval Form, the Transcript will be the official source for the credit transfer.

Transcripts from Host Institution to be sent to:
Carleton University
1125 Colonel By Drive
Ottawa, Ontario K1S 5B6
Canada

Tel: +1 (613) 520-2519
Fax: +1 (613) 520-3419

Attn: Exchange Program Coordinator
International Student Services Office
128 University Centre