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Suggestions for Second Year BIB Students

September – October
  • Learn all you can about the possible placement locations for next year.
  • Please be aware that some partner institutions charge extra fees for language classes and athletic facilities.
  • Talk to 4th year BIB students; attend information sessions; read stories from previous students and travel guides.
  • Check out the Registrar’s web-site, including the ‘Exchange Courses Equivalencies Database‘ for a preliminary look at the kinds of courses offered at each partner institution.  Please note:  These lists are subject to change, and are for your information only (they do not guarantee credit transfer).  But they give you an idea as to what you might expect to take if you studied at that institution.
November – December
  • Applications due December 2 by 4:00 p.m.: Carleton Central, open November 7 to December 2 at 4:00 p.m.
  • BIB students do not pay the application fee of $70 – they are exempt from the fee.
  • The application form requires you to indicate your top 3 preferences for placement.
  • If you are applying for ORA (France), OBW (Germany), or OJS (China) – please indicate that program as your first preference, then select two more locations as your second & third preference.
  • Remember, all placements abroad are conditional upon students meeting the eligibility requirements for BIB study abroad.
  • Continue with your language study even though classes have ended! Rent foreign films, read, talk, exchange e-mails.
  • Apply for a passport (if you do not already have one).
  • If you already have a passport, check the expiry date: If the expiry date is sooner than 6 months after your expected return from the year abroad, renew your passport now.
  • The Sprott School of Business will make conditional placement decisions, using Overall CGPA’s (January Audit) as a guide.
  • By the end of January you will be informed of the decision.
January – February
  • Your name will be submitted to one of our partner institutions as a candidate for the exchange.
  • The partner institution will send us their application form, which you will complete. (Most often, this application is an online process. The partner institution will send you a log-in and password.)
  • The Sprott School of Business will courier your completed application package to the partner institution. (including any other documents required by the partner institution – e.g., your Carleton transcript, photocopy of your passport, and so on.)
  • Purchase (and read) a travel guidebook for your country/region.
  • Get together with BIB students who studied at that partner institution last year. Learn all you can from them!
February – March
  • Pick up a student-visa application form from the Embassy here in Ottawa (click on ‘Diplomatic Missions’). Begin to gather the required documentation for the visa.
  • Attend the compulsory Pre-Departure Orientation in early April. The Pre-Departure Orientation dates are:
    April 6th – 8:30 am to 2:00 pm, MacOdrum Library:  Room ML 252
    April 7th – 8:30 am to 2:00 pm, MacOdrum Library:  Room ML 252
    Students are only required to attend one session and the date is assigned on a first come first serve basis via a doodle poll. The doodle poll will be sent to you in March.
  • Ontario Residents: Inform OHIP of your year abroad. If you’re from outside Ontario, be sure to inform your health provider of your year abroad.
April – June
  • Receive your official Acceptance Letter.
  • Submit your completed Student Visa application form to the Embassy.
  • Communicate with your host institution regarding arrival dates, housing options, course selection, and so on.
  • Book your flight. Purchase health/travel insurance.
  • Pay Carleton tuition for the full academic year.
  • Do not register at Carleton. The Registrar’s office has already registered you as a full-time student on Exchange for the year abroad, based on the form you submitted in April.
  • The Registrars Office will also register you into BUSI 3700.
August – October
  • Make arrangements for a place to stay for the first few days, if necessary, while you search for an apartment or wait for the residence to open.
  • Bring local currency with you, enough to live on for the first few days. U.S. cash can be handy, too.
  • Board your flight: the adventure begins!